Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.
We offer tuition remission for employees and their dependents
A generous employer match towards a 403(b) retirement plan.
As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.
The Director is a foundational member of the new cross-campus leadership team that the Deans of Fordham College at Lincoln Center (FCLC) and Fordham College at Rose Hill (FCRH) are building to further the increasingly collaborative work of the individual Deans and Colleges. An immediate priority will be overseeing the day-to-day management, ongoing development and long-term planning for the Colleges’ signature Serving the City internship program. The Director reports to the Deans of FCLC and FCRH.
The Director is a strategic thinker and collaborative leader with a sound understanding of higher education who possesses exceptional written and verbal communication skills, sound judgment, and an ability to maintain discretion regarding disclosure and dissemination of sensitive information. The Director must be able to act independently, effectively, and diplomatically in an academic environment, and be committed to furthering the goals of Jesuit education by building trusting relationships with a broad range of individuals within the College, across the University, and beyond.
We are seeking a highly organized and detail-oriented Director of Administration to play a pivotal role in fostering smooth operations and managing personnel-related matters. This role requires a strong ability to handle multiple responsibilities, collaborate across areas and campuses, and ensure the overall efficiency and effectiveness of our operations in the interest of better serving our students.
Essential Functions
Administration, Communication, and Systems Management
In the immediate term, provides leadership for the Serving the City internship program and develops a sustainable plan for building and strengthening the program to improve impact.
Collaborates with teams throughout the university (e.g., Admissions, Marketing, Academic Departments, Development) to identify and address communication needs and opportunities
Facilitates information flow throughout the Colleges and with audiences throughout and beyond the university (e.g., preparing or overseeing the preparation of: weekly student newsletters, annual and interim reports, other internal and external communications as needed on behalf of the Deans).
Manages hiring and onboarding for all administrative and clerical positions in the Deans’ offices, working closely with the Provost’s Office, HR, and other offices as necessary on all
Provides leadership and supervision for clerical staff throughout FCLC (including the Dean’s Office and academic departments / programs), in the FCRH Dean’s Office, and in the joint Fordham College Advising Center.
Develops, oversees, and helps troubleshoot administrative systems (e.g., processes for payments and purchases, schedule-keeping, establishing and monitoring corporate emails, acquiring and maintaining office equipment, etc).
Prepares analytic reports using internal data
As delegated by the Deans and others, provide tactical management for key programs and initiatives including but not limited to the Serving the City program and the undergraduate research programs.
Develops strong relationships with key stakeholders across the University to promote the effective attainment of College and University goals.
Board and Council Management
Serves as primary point of contact for the FCLC Board of Advisors and FCRH Board of Visitors, collaborating with the Deans and with the university Development office to schedule and organize meetings, communicate agendas, support regular outreach to board members, and record minutes.
Serves as primary point of contact for FCLC and FCRH College Councils; responsibilities include scheduling meetings, communicating agendas and other information; maintaining attendee lists; and recording minutes.
Budget and Resource Management
Serves as Deans’ Office point person for matters related to space, facilities, equipment, supplies, and software platforms.
Assists the FCLC Dean with budget management:
Contributes to the development and management of the College budget;
Attends budget meetings with the Dean;
Oversees day-to-day financial operations of the college and serves as liaison to university financial offices.
Maintains accounts of Dean’s Office expenditures, working closely with the Senior Executive Secretaries who process all financial paperwork.
Approves fiscal transactions, with Dean’s oversight.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities
Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.
Required Qualifications: Education and Experience
A college or university degree in a related field
Minimum seven years of work experience in Higher Education with increasing responsibility
Required Qualifications: Knowledge and Skills
Expert proficiency with standard office equipment and software (i.e., Excel, Word, PowerPoint, Google Suite, Adobe)
Highly organized and able to work independently and proactively with limited supervision
Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, high, and competing priorities
Ability to work independently, multi-task, and prioritize daily workflow
Excellent judgment, problem-solving, and communication skills to effectively communicate with the University community and beyond
Ability to work with stakeholders at all levels of the University – both internal and external
Ability to maintain confidentiality and professionalism
Commitment to advancing and sustaining a workplace culture that values Diversity, Equity, and Inclusion
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Preferred Qualifications
Masters Degree
Experience with software including Tableau, Banner, Concur, and other common office and higher education applications
Minimum Starting Salary: $100,000
Maximum Starting Salary: $130,000
Note: Salary is commensurate with qualifications, experience, and skills.
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories
